Four Administrative Apps Will Save Your Sanity: And Make Sure You Get Paid

Plenty of websites and apps exist to help freelancers organize their time, money, and business, which is great: if there’s one thing that’s sure to sap your productivity, it’s spending too much time on administrative tasks and not enough time hustling and working.

But are all these programs created equally? We checked out a few to see if they live up to the hype — or will just be another drain on your time.

1. Invoicely

Straight off the bat, what’s great about Invoicely is its laser focus. This site is about invoicing, and invoicing only. You can track your mileage and earnings as well, but it’s all in service of invoicing as neatly and efficiently as possible.

Invoicely asks you to store your clients’ information in a database so when it comes time to bill for your services, all you have to do is type in their name and their pertinent information autofills into the invoice template. Your details autofill as well — name, address, email — and there’s the option of adding a customized line at the bottom. This might be where you state fees for overdue payments, or it might be where you write a “thank-you-for-doing-business-with-us” note. Either way, the personalization is appreciated. It makes clear that you’ve put your own touch on the document rather than copying and pasting a template. You can then link to a PayPal account, and accept payments directly through the app.

The only downside to Invoicely is that it’s a bit time-consuming to set up, depending in part on how many clients you have. But it’s worth it in the end.

Invoicely offers three plans that are based on how many users you’ll have. The basic plan is $9.99/month for up to two people; the professional plan is $19.99 for up to 10 people; and the enterprise plan is $29.99 for up to 25 people.

2. Paydirt

Paydirt offers a bit more than Invoicely: the program tracks your time spent working on projects in addition to creating invoices. To that end, it starts out with a higher learning curve for new users. It’s not particularly intuitive, as the time tracker is a pop-up that appears on the side of each page. But for freelancers or businesses who bill by the hour, this can be a lifesaver. Once you enter your hourly rate, you simply tell the timer which project you’re working on and hit the start button when you begin. It automatically converts the time into a dollar amount, which you can then upload into an invoice later. That means no more forgetting to track your time and then desperately trying to remember when you started; it’s all there for you.

Paydirt also features an invoicing program that is, again, particularly useful for those who bill by the hour, as the app does the math for you by calculating how much you’re owed based on how much time you clocked. The breakdown of invoice management isn’t quite as robust as Invoicely, but Paydirt casts its net a bit wider in terms of functions. You can link to PayPal or Stripe accounts to collect payments.

The app has six different plans, ranging in price from $8/month to $149/month, depending on what you want to use it for, and how many people will be on the account.

3. And.co   

And.co is one comprehensive app. In addition to invoicing, time management, and linking to outside payment accounts, it offers readymade contracts, expense management, and a “Chief Operator” to provide personal attention.

This is nice, because honestly, it keeps you from procrastinating for another three weeks.

Navigating And.co is super simple, and it seems as if they have some great brains behind it. The language is easy to follow, you’re always given the option of not doing something (i.e., you don’t have to import your clients right away), and following the prompts is easy. After you sign up on the website, And.co offers to text you a download link for the app to your phone, so you don’t have to go searching for it in your app store. The most impressive thing about And.co is the contract-creation system: simply input a few pieces of information — like what you charge as a late fee, for instance — and they create a personalized contract.

And.co offers a free option, but it’s pretty limited; you can send only 2 invoices and track 20 expenses per month. Their monthly fee for unlimited use is $19, or $134.40 annually (which works out to $14 per month).

4. Invoice2Go

An industry standard, Invoice2Go streamlines the creation of invoices. Getting started with this app means customizing your invoice -— including selecting from a small pool of designs (no decision paralysis here, thank you for that) and adding a logo by choosing one of their stock clip-art images (I enjoy the tasteful moustache) or uploading your own — then sending to your heart’s content.

Invoice2Go allows customers to pay either through PayPal or using a credit or debit card, which is nice, but be aware that there is a charge for the latter option. It also tracks expenses for tax purposes, and includes a feature that allows you to store photos of your receipts; never again will you dig through bins and stab yourself with multiple thumbtacks (why do you even have thumbtacks?) in search of a receipt from eight months ago.

Plans start at $19 a year for 50 invoices and 5 members, and go up to $399 a year for unlimited invoices and as many as 20 team members.

*Seed is available now in the US. Apply for membership.*


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