Numerous types of business transactions and communications are done through emails. There are very many advantages that can be linked to secure e-mail communication such as reliability and mobility. Immobile staff members, for example, might need contact information and other important data while they are on the move. Additionally, they might need reports pertaining to sales and inventory figures that they should report to their seniors. It is thus very essential that company information, which is passed through email, remains confidential. Failure of confidentiality can cause significant loss to the company. Data loss, through insecure email communication, has slowly turned into an issue of greater magnitude since a single click can expose very important and sensitive company secrets. Given such reasons, the need for email security cannot be underestimated. It is, therefore, justifiable to invest in appropriate email encryption services. Here are some reasons why companies should invest in secure email providers:
1. Avoid Business Risks
Given that commercial environments have become extremely competitive, no one wants to send unsafe messages via the internet. Without the necessary encryption procedures, strangers can have access to the information contained in your email. Your competitors might decide to use such information to gain an undue advantage against you. It is, therefore, advisable to invest extensively in email encryption so as to reduce risks associated with loss of data.
2. Protection of Sensitive Data
Email encryption will ensure that the company’s confidential data, such as credit card numbers, social security numbers, and banking details, are protected from unauthorized users. In the event your email is not well encrypted, some unverified elements might decide to take advantage of the security lapse and use such data to satisfy their own ulterior needs. Did you know that the messages that you send can be altered or read in transit? It is thus quite necessary to encrypt email messages to avoid such occurrences.
3. To Avoid the Possibility of Message Replay
Email messages can be altered, saved, and then re-sent at a later date. The receiver will receive a valid message at first; however, he will be susceptible to receive invalid messages, which appear to be official, later on. The recipient will not be in a position to tell whether the email message that is sent afterward is altered. In the event the message is deleted, the receiver will never know that an email had been sent earlier.
4. To Reduce Identity Theft Cases
Once a third party gets hold of your password and username combination, which you use to gain entry into your email servers, he or she can peruse through the emails or alternatively send fake messages on your behalf. This is referred to as identity theft, and it can be prevented through email encryption.
5. Repudiation of Sent E-mails
Given that it is easy to forge customized email messages, it has become harder to prove that a particular entity sent you a particular message. This implies that even if a party sent you an email, he or she can deny ever sending it. This raises serious concerns regarding making use of email communication for the purpose of electronic commerce, contracts, and business communications.
6. Unprotected Backups
Email messages are normally stored on Simple Mail Transfer Protocol servers. These servers store text copies of your messages for a long period of time. In this regard, parties that have access to your stored files can read through confidential messages and use the data extracted therein to your disadvantage.
The threat of losing sensitive data is increasingly becoming a problem globally. With this in mind, companies are constantly seeking the services of a secure email provider. The reason is quite straightforward: we are living in a time where online communication is vulnerable to unauthorized predators who seek to steal important data such as social security numbers, our identity, bank account numbers, and other forms of personal identifying information. For these reasons, businesses ought to protect themselves, their employees’, and their clients’ sensitive data. Given that older emails are never deleted from servers, organizations have to protect every piece of correspondence that passes through their servers. Even more, the government has established state and federal agencies that seek to impose penalties and fines upon organizations that do not put in place adequate measures to protect Personal Identifiable Information.